Reliable transportation is a necessary component to just about any group meeting or event, and one that can set the tone for your program. Choosing a transportation partner with a proven track record, quick response time and 24 hour live support can help ease the planning process and ensure a memorable event. To help you enlist the best transportation partner for your next group program, we’ve listed the following keys to booking efficient ground transportation.

5 tips to securing ground transportation services

Reliability – With all the effort that goes into planning and managing a group meeting or event, the last thing you need is to stress about transportation. No one wants the headache of worrying if the vehicles will be on time, clean, stocked and maintained. Or whether or not you’ll have drivers familiar with the area, the appropriate load and unload points, and any possible road closures. You’ll want to choose a company that has a proven track record, strong safety guidelines, and can meet the level of service your group expects. Partner with a supplier that offers 24/7 live support, professionally trained chauffeurs, a pristine fleet and real-time tracking. Choose a service that will work as an extension of your team; one that will help make you shine.

Extensive Fleet Options – Ideally you’ll want a company that owns its own inventory. For the simple reason that you’ll have peace of mind knowing all vehicles are well maintained and regularly inspected. You’ll also have the assurance that the fleet meets safety standards, there’s consistency with vehicle looks and you’ll have chauffeurs familiar with the vehicles. Select a transportation partner that has a first-class and extensive fleet of sedans, limousines, SUV’s and executive vans along with a variety of mini and motorcoaches.

Customization – Choose a transportation partner that will work with you to deliver services based on your needs and budget. For example, can you use shuttles rather than one-way transfers? Do you need a few sedans on stand by for VIPs or only for transfers? Does your entire group need to be transported at once or can the off-site arrivals and departures be staggered? Look for a ground transportation company that specializes in large group moves or corporate events and has the ability to service you and your guests easily and efficiently.

Round-the-Clock Support – Change is inevitable. Regardless of how organized you are and how many times you’ve checked your plans, when it comes to events, there always seems to be last minute changes. It’s vital to the success of any event that your ground transportation partner is responsive, reliable and available. You’ll want to make certain the company you choose can handle last minute requests quickly and efficiently. Ideally your transportation company will help with logistics, particularly during large group transfers. To help ease your workload, partner with a company that offers meet and greet services, luggage trucks and will help prepare a manifest.

Worldwide Availability – Once you’ve done the work to secure a reliable safe, courteous and professional transportation partner, why start the process all over when heading to a different destination. Look for a transportation company that has affiliate partnerships worldwide. Choosing a provider that can deliver consistent, dependable service whether you’re in California or New York is just as important as choosing a venue.

Efficient ground transportation begins with a strong partner

BEST-VIP can handle all your group transportation needs, whether it’s transferring your clients to/from the airport or a venue; taking your group across the state or even the country BEST-VIP can help. Our fleet of well-appointed sedans, SUV’s, mini and motorcoaches are perfect for large group transfers.

Our professional team of transportation specialists will work with you to design a plan that will meet your objectives. We’ve been providing first class transportation solutions for over 30 years. We work with meeting planners, business executives, local and nationwide corporations, chambers, convention and visitor bureaus, hotels and resorts. BEST-VIP also offers service in 500 cities and 50 countries — 24 hours a day, 365 days a year. You can trust BEST-VIP to go beyond transportation, delivering first-class, safe, reliable service, on time and in-style.