As a meeting planner, you’re charged with organizing and managing many aspects of a program. Quite often, one of the items you’ll have to arrange is transportation. You’ll have to decide which vehicles are most suitable for your program, your guests and your budget. Not only will you have to ensure passenger safety and comfort but you’ll want to make certain you partner with a transportation company that can meet your demands should you have last minute changes or requests. In the following meeting planner guide to best vehicles for corporate transfers, we break down the top priorities and the type of vehicles to consider when booking ground transportation.
Safety – Vehicles should not only be up-to-date with the latest safety technology but also should be consistently maintained. Look for a company that owns its own vehicles, rather than outsourcing. You’ll want to know that all vehicles are of the same caliber and meet the same safety standards.
Comfort – Not everyone enjoys traveling. In fact, the least favorite portion of travel is often the point-to-point transfer. Providing a comfortable, well-appointed vehicle is vital! Clean, spacious, comfortable seats should be mandatory. All vehicles, regardless of how short the transfer should be stocked with water.
Reliability – Let’s face it, there is no shortage of transportation companies, but certainly not all are created equal. You’ll want to due your homework to make sure you partner with a reliable transportation provider. Choose a company that has a strong reputation, plenty of experience and offers a wide range of vehicles that can accommodate executive transfers as well as larger group moves. Promptness is just as important, you’ll want a company that’s available 24/7, can quickly adapt to change and has a history of being on time.
So now that you have your top priorities covered, just what type of vehicles should you expect your transportation partner to carry? Meeting planners responsible for arranging executive, corporate and group transportation, whether it be airport transfers or group shuttles should consider the type and amount of vehicles their transportation partner’s fleet contains. A company with experience catering to a corporate clientele should have the following line up in their fleet:
Sedans – Sedans provide ultimate comfort and luxury. However, since they are only suitable for a few passengers, they are best used for airport transfers or short point-to-point transfers. Your VIP’s, executives, or highly demanding clients will appreciate a sedan.
SUV’s – Without compromising comfort and luxury, SUVs are the ideal solution for small groups of up to 7 passengers. An unequaled advantage of the SUVs is their versatility. Besides being capable of comfortably transporting small groups, when seats are folded down, supplies or luggage can easily be transported as well. SUVs are perfect for small group transfers, local tours, or short trips.
Mercedes Sprinters – Needless to say that when it comes to style, comfort, and quality, these high-end, executive vans from Mercedes are a perfect choice. They provide a unique advantage for passengers: their high ceilings allow passengers to stand if necessary, perfect for active people who find it hard to remain seated for an extended period of time or have difficulty climbing into a van.
Minicoaches – For groups ranging from 20 to 30 passengers, mini-coaches make a perfect choice whether it is an airport transfer, meeting or event transfer, or a daylong adventure.
Motorcoaches – Motorcoaches are the go-to solution for large group ground transportation. These vehicles are perfect for large group airport transfers, event shuttles, citywide events, and long distance travel. Modern coaches come equipped with everything your group may need: plenty of legroom, reclining seats, Wi-Fi, washroom, and entertainment systems.
There are no shortcuts when it comes to booking reliable ground transportation services. If you’re looking to give attendees an excellent experience from beginning to end, then you need a transportation partner you can trust. Best-VIP Chauffeured Worldwide partners with meeting planners, handling all ground transportation logistics. Our professional team of corporate transportation specialists work with you to design a plan that will meet your objectives. You can trust Best-VIP to go beyond transportation, delivering a first-class, VIP corporate transfer, on time and in-style.