It’s the most wonderful time of the year! A time filled with the gift of giving, spending time with family and of course, holiday parties. Are you in charge of orchestrating the company Christmas celebration? Chances are there are some tasks to be completed to make sure it goes off without a hitch. We have a checklist of holiday party planning items that are essential for your event to be a successful and memorable way to close out 2018 with your team!
Choosing what sort of holiday party you will have is vitally important. Identifying the details and the goal for the party should be the first step while planning. First, decide how big this party will be. Is your company party inclusive of all employees? Are they encouraged to bring significant others or young kids? Parties are a way for people to unwind. But you can still decide how casual or formal your party is. If your party is more formal, make sure the decor and atmosphere and other elements reflect this tone.
You need to make sure that you are staying within your company holiday party budget. Make sure to make an event budget including everything that you may need. If the budget you’re working with is based on past holiday parties, take a look at the past receipts and expenses, and consider how it compares to your estimated costs. Setting your budget before you look for venues and consider other details will help guide your planning and narrow down options.
While you might think to hold your Christmas party at your office, this might not be feasible depending upon the space limitations of your office and guest list. It also may leave a lot to be desired in terms of atmosphere. Having your party outside the office also allows employees to connect on a more personal level. Keep in mind, venues are likely to be in high-demand during the holiday season, so you need to reserve it as early as possible. When you have your date, vision, and budget locked down, you should reserve your venue. Some venues may have in-house or preferred caterers you can work with, making the planning that much easier!
Parties aren’t fun just because they’re parties. They’re fun because of what takes place and who the people are involved. To make a holiday party worth remembering, you want to provide your guests with entertainment and activities that keep them engaged and feeling relaxed. Whether you choose to hire a live band or DJ, or just have music on in the background, music is a must have at any party. If you choose to include families and invite children, be sure to include some child-friendly activities like cookie decorating, storytelling or coloring.
How will you ensure that your guests will not only arrive on time to the event but also get home safely? By booking with BEST-VIP! With our extensive fleet of over 140 luxury vehicles, BEST-VIP is the premier transportation service in California and beyond to take the hassle out of your holiday party planning. Whether you have multiple pick-ups and drop offs at different locations, or plan to transport your guests together in large vehicles, we can manage all of the logistics and ensure transportation is taken care of for all of your guests. Our event and group specialists are here to help!