Take the Quiz:
What are the biggest challenges meeting planners face when organizing ground transportation?
A.) Off-Site Shuttles
B.) Airport Transfers
C.) Manifest coordination
D.) VIP transfers
As a meeting planner, you’ve probably experienced times when your transportation just doesn’t seem to run exactly as planned. It may have been due to flight delays, construction, weather or some unforeseen incident, regardless of how much pre- planning you do, some things are just out of your control. Building a successful transportation plan can be a huge project, but by implementing a few crucial steps you’ll have your transportation running smoothly.
As a meeting planner, you’re charged with organizing and managing many aspects of a program. Quite often, one of the items you’ll have to arrange is transportation. You’ll have to decide which vehicles are most suitable for your program, your guests and your budget. Not only will you have to ensure passenger safety and comfort but you’ll want to make certain you partner with a transportation company that can meet your demands should you have last minute changes or requests. In the following meeting planner guide to best vehicles for corporate transfers, we break down the top priorities and the type of vehicles to consider when booking ground transportation.
Reliable transportation is a necessary component to just about any group meeting or event, and one that can set the tone for your program. Choosing a transportation partner with a proven track record, quick response time and 24 hour live support can help ease the planning process and ensure a memorable event. To help you enlist the best transportation partner for your next group program, we’ve listed the following keys to booking efficient ground transportation.
Transportation is key to a successful event. Quite often though, it’s the last item booked and one of the most underrated aspects of event planning. Yet, transportation can set the tone of the entire corporate event. Whether it’s a week long corporate program filled with meetings and activities or a one-off event, your transportation partner is your attendees’ first and last impression of the event.
Whether you’re organizing a corporate event for 10 or 10,000 you’ll want to make sure you are choosing the right transportation provider. While recommendations are a start, there are several key questions to ask when hiring a ground transportation partner. In order to ensure reliable, safe and stress-free transfers, meeting planners will want to consider details such as, fleet capacity, vehicle conditions, staff knowledge and safety protocol. Here are several questions to ask when booking transportation: